DIGITAL SPARE PART
MANAGEMENT SYSTEM

WHERE CAN
INSEMITO BE
UTILIZED?

Insemito is designed for use in any industry both on- and offshore and with it you can keep up to date with your essential equipment. Insemito will keep track of all equipment used in and around your production or service. 

“Insemito makes it easy for all employees to find all relevant data in one place”

A lot of equipment like special tools, safety equipment, lifting equipment, rotating equipment, first aid equipment, ladders, PPE, machine maintenance etc., can expire, needs regular checking, inspection or maintenance.

Manage all your equipment the right way and make sure to always have your updated certificates, instruction manuals, MSDS etc. available. All data is stored in one system and can be viewed easily.

  • Insemito will keep track of annual safety checks on each type of equipment and any type of inspection record used in the web application.
  • Insemito will constantly keep you and your team informed about all tasks and expiries, making sure that no inspection or equipment expiry date is missed.
  • Insemito is a field proven warehouse management system (WMS)

“Always stay in control of your warehouse”​

Spare parts management

Insemito makes it easy to manage spare parts on a kit level. We manage all types of equipment across many industries. With Insemito you can minimize downtime as spare parts always are available at hand. Below are some examples of what we’ve done.

Component
lifetime bearings

Turbine
exchange parts

Lifting equipment /
Special tools

Service &
breakdown kits

Electrical exchange
components

Service &
breakdown container

Workshop container /
Service car

Steps to fully gain control of your spare parts

Basic inventory management is about always having your equipment ready for use and be easy to find. Check out our guide to keep control of your warehouse.

1

Create overview

All your vital spare parts should be registered in a WMS (Warehouse management system). Insemito software is a unique tool to manage your equipment for all types of day-to-day operations from service to unforeseen breakdowns. Insemito software will keep track of all your equipment.

The system is ideal to keep record of equipment like;

  • Spare parts any kind
  • Tools and special tools
  • Service containers
  • Service kits
  • Electrical components
  • Lifting equipment
  • Service equipment
  • Hydraulic and pneumatic tools
  • Calibration equipment
  • Safety equipment
  • Fire equipment
  • Chemical equipment
  • Etc.

With Insemito we monitor expiry dates and give you warnings before equipment runs out of date, like lifting equipment, calibration equipment, lifetime on components etc.

We upload certificates, documentation, instruction manuals etc. in a simple and effective manner ensuring both technical and office personel possibility to access relevant information.

 

2

Meta - (Material master)

The most important thing to manage your equipment is to create Metas. The Meta is a general description for an item, which is essential for all involved parties when ordering, and exchanging parts. Maintain you Meta on a regular basis, which means correct OEM part numbers, manufacturers, vendors, approved service partners etc. The worst thing that can happen is to create inventory inaccuracies because equipment was updated on Meta level or dublets on Meta level was created creating problems on order and exchange level.Having accurate Metas will also make you with scheduled preventive maintenance (PM) more effective as parts can be ordered and exchanged fast and effective with less downtime. Creating Metas should only be carried out by a few skilled persons with the right skills to maintain records for equipment.

3

Optimize work order process

Having created a strong spare part registration on both Meta and Item level will make it possible to maintain an effective work order process. Develop a work order process that is not overly complicated but ensures that all necessary information is passed along. If it is too complicated or there are ways to get spare parts without a work order, you will find employees not using the desired process and inventory inaccuracies begin to occur. Have a process where non-emergency work orders are placed in advance. Work orders requested in advance can be pulled and staged for pickup or delivered to the requesting department. See also the Insemito spare part kit set up which can help you plan long time in advanvce.

4

Warehouse "design"

Ensure that effective security measures are taken in the warehouse. Several critical practices should be considered. Limiting access to the warehouse inventory is crucial to maintaining inventory accuracy. Adopt a policy that parts inventories are “off limits” and only relevant  employees have access to company spare parts. One way is to insure this is to adopt physical security measures such as parts counters that prevent employees from entering inventory stock locations and pulling parts required. Allowing everyone to have access can quickly make parts inventories inaccurate.

5

Centralize and consolidate parts

Where possible, centralize and consolidate satellite parts inventory into your main parts warehouse. Having all your parts centralized and consolidated can make security easier but also makes this potentially large asset easier to control and maintain inventory accuracy. As a unique feature take a minute to learn more of the service kit/container management module, which is integrated in Insemito.

6

Location of equipment

Ensure that stock locations are created at the lowest detail (typically a bin and slot location for each item). It can be difficult for employees to locate a part if the location identifier is a shelf where many other parts are in a shared location. By instituting the above recommendations, you will be able to have better control over your parts inventory and provide faster and accurate fulfillment of work orders and other parts requests. For global coverage, Insemito can also be combined with GPS tracking tools and RFID tools, for more information about this feature contact support.

- and get in full control of your inventory today!