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Why WMS? (Warehouse Management System)

Basic inventory management is about always having your equipment ready for use and easy to find. If you follow the 6 step suggestion guide, you will gain control of your warehouse.

Always stay in control of your warehouse.”

6 steps to gain control over your warehouse


Identify all parts

All vital equipment should be identified in a WMS. Furthermore, when equipment is going to be down for a major overhaul, there may be several items purchased for a one-time use. Because of this, some of these parts may not be a stocked item and not created as a part record in the inventory control system. Once the machinery overhaul is completed, there may be unused parts, which have future use and should be inventoried. Other equipment in the plant may be able to use these unused parts. Rather than maintenance storing these parts in a box, workbench or cabinet somewhere, the items should be added to the inventory control system and placed into parts inventory.


Create bill of material (META)

METAs will make ordering parts and placing work orders much simpler. Additionally, make sure that your METAs are kept up to date. The worst thing that can happen is to start creating inventory inaccuracies because a part was not added, changed, or removed on META level. Having accurate META’s will also assist you with scheduled preventive maintenance (PM) that is needed on a given piece of equipment.


Streamline order process

Have a strong but simple work order process that can be followed by everyone. Work orders need to be created for all parts issuance so that inventory remains accurate. Develop a work order process that is not overly complicated but ensures that all necessary information is passed along. If it is too complicated or there are ways to get parts without a work order, you will find employees not using the desired process and inventory inaccuracies begin to occur. Have a process where non-emergency work orders are placed in advance. Work orders requested in advance can be pulled and staged for pickup or delivered to the requesting department. This will reduce the maintenance department’s wait time at the parts warehouse for their work order to be fulfilled.


Adopt security measures

Ensure that effective security measures are taken in the warehouse. Several critical practices should be considered. Limiting access to the warehouse inventory is crucial to maintaining inventory accuracy. Adopt a policy that parts inventories are “off limits” and only parts department employees have access. One way is to insure this is to adopt physical security measures such as parts counters that prevent employees from entering inventory stock locations and pulling parts required. Allowing everyone to have access can quickly make parts inventories inaccurate.


Centralize and consolidate parts

Where possible, centralize and consolidate satellite parts inventory into your main parts warehouse. Having all your parts centralized and consolidated can make security easier but also makes this potentially large asset easier to control and maintain inventory accuracy. As a unique feature take a minute to learn more of the service kit/container management module, which is integrated in Insemito.


Location of equipment

Ensure that stock locations are created at the lowest detail (typically a bin and slot location for each item) allowed by your systems. It can be difficult for employees to locate a part if the location identifier is a shelf where many other parts are in a shared location. By instituting the above recommendations, you will be able to have better control over your parts inventory and provide faster and accurate fulfillment of work orders and other parts requests. For global coverage, Insemito can also be used with GPS tracking tools, for more information contact support.
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