Why WMS? (Warehouse Management System)
Basic inventory management is about always having your equipment ready for use and easy to find. If
you follow the 6 step suggestion guide, you will gain control of your warehouse.
“Always stay in
of your warehouse.”
6 steps to gain control over your warehouse
Identify all parts
All vital equipment should be identified in a WMS.
Furthermore, when equipment is going to be down for a major overhaul, there may be several
items purchased for a one-time use. Because of this, some of these parts may not be a
stocked item and not created as a part record in the inventory control system. Once the
machinery overhaul is completed, there may be unused parts, which have future use and should
be inventoried. Other equipment in the plant may be able to use these unused parts. Rather
than maintenance storing these parts in a box, workbench or cabinet somewhere, the items
should be added to the inventory control system and placed into parts inventory.
Create bill of material (META)
METAs will make ordering parts and placing work orders much simpler. Additionally, make
sure that your METAs are kept up to date. The worst thing that can happen is to start
creating inventory inaccuracies because a part was not added, changed, or removed on META
level. Having accurate META’s will also assist you with scheduled preventive maintenance
(PM) that is needed on a given piece of equipment.
Streamline order process
Have a strong but simple work order process that can be followed by everyone. Work orders
need to be created for all parts issuance so that inventory remains accurate. Develop a work
order process that is not overly complicated but ensures that all necessary information is
passed along. If it is too complicated or there are ways to get parts without a work order,
you will find employees not using the desired process and inventory inaccuracies begin to
occur. Have a process where non-emergency work orders are placed in advance. Work orders
requested in advance can be pulled and staged for pickup or delivered to the requesting
department. This will reduce the maintenance department’s wait time at the parts warehouse
for their work order to be fulfilled.
Adopt security measures
Ensure that effective security measures are taken in the warehouse. Several critical
practices should be considered. Limiting access to the warehouse inventory is crucial to
maintaining inventory accuracy. Adopt a policy that parts inventories are “off limits” and
only parts department employees have access. One way is to insure this is to adopt physical
security measures such as parts counters that prevent employees from entering inventory
stock locations and pulling parts required. Allowing everyone to have access can quickly
make parts inventories inaccurate.
Centralize and consolidate parts
Where possible, centralize and consolidate satellite parts inventory into your main parts
warehouse. Having all your parts centralized and consolidated can make security easier but
also makes this potentially large asset easier to control and maintain inventory accuracy.
As a unique feature take a minute to learn more of the service kit/container management
module, which is integrated in Insemito.
Location of equipment
Ensure that stock locations are created at the lowest detail (typically a bin and slot
location for each item) allowed by your systems. It can be difficult for employees to locate
a part if the location identifier is a shelf where many other parts are in a shared
location. By instituting the above recommendations, you will be able to have better control
over your parts inventory and provide faster and accurate fulfillment of work orders and
other parts requests. For global coverage, Insemito can also be used with GPS tracking
tools, for more information contact support.