INSEMITO FAQ - Frequently asked questions

To ensure that using Insemito will help your business run more efficiently, we have put together a step-by-step guide on how to get the most out of spare parts inventory management.

In the secondary section, you will find a list of frequently asked questions. If this does not provide the answer to your question, please don’t hesitate to contact us.

How to fully gain control of your spare parts

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Using a system like Insemito to digitize your parts inventory management ensures that your tools, critical spare parts, and equipment are always accessible and ready to use.

Insemito is ideal for keeping record of equipment like:

  • Spare parts of any kind
  • Tools and special tools
  • Service containers
  • Service kits
  • Electrical components
  • Lifting equipment
  • Service equipment
  • Hydraulic and pneumatic tools
  • Calibration equipment
  • Safety equipment
  • Fire equipment
  • Chemical equipment
  • etc.

Insemito will keep track of expiration dates and component lifetimes, among other things. In addition, all required documentation, such as certificates, MSDS and instruction manuals, can be gathered in one place.

To keep track of your equipment and parts, you’ll need to create Metas. The Meta contains the Material Master Data for a single item or item groups. When ordering and exchanging parts, Master Data is crucial for all parties involved.

Make sure your Metas are always up to date with the relevant OEM part numbers, manufacturers, distributors, and permitted service partners. Also, make sure that no dublicates are created, and that equipment is updated in the right place in the system.

We recommend that Metas are created by a small group of persons with the necessary abilities to keep equipment records up to date.

As a result, having precise Metas can assist you in avoiding inventory inacuracies or issues at the order and exchange levels. It will also improve the effectiveness of your scheduled preventive maintenance (PM), since components can be bought and exchanged quickly and effectively with minimal downtime.

It will be possible to maintain an effective work order procedure by creating a strong spare part registration on both Meta and Item levels.

Create a work order process that is simple to follow, but ensures that all relevant information is handed along.

Employees will not use the desired process if it is too complicated, or if there are ways to get spare parts without a work order. This will lead to inventory inaccuracies.

Establish a procedure for placing non-emergency work orders in advance. Work orders that are requested ahead of time can be pulled and staged for pickup or delivered to the requesting department.

The Insemito spare part kit set up can help you plan long time in advance. See our tool module here.

Ensure that effective security measures are taken in the warehouse.

Adopt a policy stating that component inventories are “off limits” and that only relevant employees have access to corporate spare parts. Physical security measures, such as parts counters, are one approach to ensure this. They restrict personnel from entering inventory stock locations and extracting essential parts. Allowing everyone access to parts inventory can easily lead to inaccuracies.

Centralize and consolidate satellite parts inventory into your main parts warehouse as much as possible. This not only improves security, but it also makes it easier to manage and maintain inventory accuracy for the potentially large assetw. Take a moment to read more about the service kit/container management module, which is integrated into Insemito, as a unique feature. Take a minute to learn more of the service kit/container management module, which is integrated in Insemito. Read about modules here.

Ensure that stock locations are created at the lowest detail. (typically a bin and slot location for each item). 

It can be difficult for employees to locate a part, if the location identifier is a shelf, where many other parts are in a shared location. You will be able to better regulate your components inventory if you follow the above suggestions. As a result, you’ll be able to complete work orders and other parts needs more quickly and accurately.

Insemito can also be used in combination with GPS tracking and RFID tools to provide global coverage. To know about this feature, contact support or read about the module here.

Frequently asked questions

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A kit is a box containing all the necessary tools or spare parts required for a specific task.

With the tool management module, you can manage kits or kits-in-kits fx kits inside service containers. 

We know, that many businesses already have ERP systems or specific economic structures, and do not wish to change this.

Therefore Insemito can be combined with the use of your own business ERP systems. Insemito can manage more specific areas of the daily operations, while you can keep the finance control in your ERP system.

Many companies want to have limitations as to who can access their ressource management (ERP). With Insemito, you can manage the operational level without the need of access to ERP platform for all parties.

Insemito can be applied in every industry you can imagine. Examples of industries we have worked with are:

  • Windpower
  • Oil & gas
  • Industry
  • Aviation

Insemito is a cloud-based web application running on trusted servers from amazon. The system is also ISO certified, ensuring the safety of your data.